Parent Guild email: frdc.parentguild@gmail.com

phone: 616.450.4461


Attention: All Parents and Guardians

Flat River Dance Company's Parent Guild (FRDCPG) is a vital resource for the school. FRDCPG is a group of parent volunteers who are enthusiastic about their child's dance education. Guild members are involved with activities surrounding the school's productions, audience development, and fundraising. The school utilizes guild members for a number of different tasks throughout the school year. Parents actively involved in the guild are expected to volunteer for at least one event throughout the season.

Saturday, October 13, 2012 we held our first Parent Guild meeting of the year. We elected an Executive Board and selected chairpersons to head off a few of our various committees and created new bylaws. These new changes will allow FRDCPG to better guide our guild in its mission to represent FRDC as a rich and valuable resource for our children as it relates to there dance lives and their lives in our community.

Over the next month we will be accepting new members to serve on the parent guild as volunteers and/or to become standing and or ad hoc committee member.

One of the changes made to our bylaws is that every parent who has a child enrolled in FRDC is now an eligible member of the guild.  If you would like to attend any future meetings we ask that you contact the guild president, because our meeting venues are selected monthly and we want to be able to accommodate for the amount of parents attending. The next meeting date and agenda will be posted on the FRDC web site under the parent guild tab. Being involved with the FRDCPG is a wonderful opportunity to get directly involved in your child's dance education. If you are interested please contact:

Parent Guild President: Nicole Cameron
Parent Guild Vice President: Jenny Neumann

If you are unable to be part of the guild and would still like to help you may directly donate to the FRDCPG by making a check out to FRDCPG or delivering a cash donation to the FRDC office CC FRDCPG. Donations to the guild will go toward operating cost, stage productions needs, performance hospitality needs, scholarships and extra curricular activities. On behalf of the parent guild and the FRDC staff, Thank you.  

Nicole Cameron President
Flat River Dance Company Parent Guild nikki4frdc@gmail.com

Flat River Dance Company Parent Guild Executive Board:
President:           Nicole Cameron
Vice President:   Jenny Neumann
Treasurer:           Dawn Phillips
Secretary:            Greta Skogseth
At large:               Richard Sharp, Casey Mumby, Angela Spitler
Ex officio:           Miranda Haywood-Curry
Ex officio:           Joseph Curry

Committee & Volunteer Areas of Interest

Audience Development, Community Outreach Committee: (Deep ties to our community is helpful) -Assist in performance advertisement, by distributing performance postcards and posters. -Plan and coordinate all efforts to promote FRDC within the community and area schools. -Assist in coordinating extra curricular performances for community organizations such as benefits and tradeshows. -Assist in coordinating activities targeted toward enhancing enrollment at the Flat River Dance Company and retaining existing students ex: (Open house, gala performances etc.)

Hospitality (including Boutique) Committee: (with Assistants) -Plan and coordinate FRDC Boutique items to sell and display associated with major ballet/dance productions. -Assist in the selling of refreshments during FRDC productions -Ushering and selling tickets during FRDC performances -Assist in any extra curricular activities during any studio events

Fundraising Development & Special Events Committee: (Need strong people skills and a willingness to be persistent) -Assist parent guild in planning and coordinating fundraising events for FRDC ex. Selling business ads and more

Backstage Production Committee: (Most help needed here) -Assist production success by helping in the following areas of: Costume Dresser assistant, Hair and make up assistants, Dressing room supervisor, Theatre Call Supervisors, Post production clean up, Load in and load out assistants Set building, painting, and assembly assistants.  

Ad Hoc Committee: This committee is to function as an addition to and will meet as needed to the specified project at hand.   Please note: Only Committee members and Volunteers are allowed backstage during Dress Rehearsal and Performances.

Flat River Dance Company's Parent Guild
Bylaws  

ARTICLE I - NAME
The official name of this association shall be called Flat River Dance Company Parent Guild  

ARTICLE II - PURPOSE
The purpose of the FRDC Parent Guild shall be - To support the FRDC School through donations of time, treasure and talent - To represent FRDC to our community as a rich and valuable resource for our children - Assist the artistic staff during all major productions and corresponding rehearsals - Planning and coordinating fundraising opportunities for Flat River Dance Company  such as selling business ads, creating fundraising ideas etc.  

ARTICLE III - MEMBERSHIP
All parents and guardians of students enrolled in Flat River Dance Company are eligible members of the Parent Guild. The owners, directors and teachers are ex officio members of the Parent Guild.  

ARTICLE IV - CONTROL OF FUNDS
All funds raised or received by the Parent Guild in the name or for the benefit of Flat River Dance Company are the property of Flat River Dance Company and not of any individual or group of individuals. Funds raised or received by the Parent Guild shall be tendered to the treasurer at the earliest convenient date. Funds raised or received by the Parent Guild shall be sufficient to cover expenses.  

ARTICLE V - OFFICERS
The elected officers of the Flat River Dance Company Parent Guild shall be: President Vice President Recording Secretary Treasurer   In the interests of families or individuals who wish to serve together, candidates for each elected office may include a co-officer who may be a spouse or friend. Co-officers must be on the ballot as such; a co-officer may not be named by an elected officer after she or he is elected.        

Section 1 - Terms of Office   The term of the President shall be no more than two years. The terms of the Vice President, Recording Secretary, and Treasurer shall be no more than three years.

Section 2 - Election of Officers   To coincide with the FRDC school year, the Officers of the Parent Guild shall serve from August 31st through May 31st.   Nominations for Office and for service on the Executive Committee and Nominating Committee shall be due two weeks before the November meeting, at which the slate of candidates with their summaries of intent shall be presented to the Parent Guild by the Nominating Committee. Elections by paper ballot shall take place by the date of the November meeting. Newly elected Officers and members of the Executive Committee and Nominating Committee shall be notified within two weeks of the meeting, and will take office at the November meeting.  

ARTICLE VI - EXECUTIVE BOARD
The Executive Board shall be comprised of the President, Vice President, Recording Secretary, Treasurer, and three members-at-large. The Owners and/or directors are ex officio members of the Executive Board.   The Executive Board shall prepare for meetings of the Parent Guild, plan for the activities of the year, prepare the budget, and tend to any Parent Guild business between meetings of the Parent Guild.     These representatives must be nominated.

ARTICLE VII - DUTIES OF THE ELECTED OFFICERS   Elected Officers shall discharge their duties within the parameters established by these Bylaws and according to the priorities of Flat River Dance Company.  

Section 1 - President
The President shall
- Preside at all meetings of the Parent Guild;
- Call for volunteers to serve on standing ad hoc committees
- Appoint chairs of the standing committees;
- Manage the affairs of the Parent Guild;
- Present Parent Guild projects, activities, and communications to the owners and/or  Directors.
-create agenda
      
Section 2 - Vice President  
The Vice President shall
- Perform the duties of the President in her or his absence;
- Assist the President in work with the standing committees;
- Serve as chair of ad hoc committees;
- Assist the President in managing the affairs of the Parent Guild  

Section 3 - Recording Secretary  
- Keep a complete record of all proceedings at meetings of the Parent Guild;
- Provide minutes of Parent Guild meetings to the Executive Committee, Owners and/or directors, before dissemination to all members of the Parent Guild;
- Receive, respond to, and report correspondence directed to the Parent Guild.  

Section 4 - Treasurer  
The Treasurer shall
 - Receive all funds raised from activities or events sponsored by the Parent Guild;
- Tender all funds raised from activities or events to the owners and/or director.
- Keep accurate records of funds raised, expenses, and requests for payments;
- Review requests for funds from event coordinators and, if approved by the Executive Committee, submit the appropriate request for payment form to the owners and/or directors for her or his approval and payment;
- Request a monthly or year-to-date Parent Guild income and expense statement from the Flat River Dance Company's Owners and/or directors at least one week before each Executive Committee meeting.                


Section 1 - Election Committee:   The Nominating Committee shall consist of seven members: three members-at-large who serve on the Executive Committee and four additional members-at-large who shall be chosen at each election.  
The Election Committee shall
- Receive nominations from members of the Parent Guild;
- Seek out Parent Guild members needed for elected office;
 - Gather statements of intent; - Prepare the ballot for election;
- Email the ballot to all members of the Parent Guild in time to meet election deadlines;
 - Process the return ballots;
- Present the elected candidates to the Executive Committee, within two weeks of the November meeting.
-Volunteer or Nominate oneself.    

Section 2-Audience Development & Community Outreach Committee  
The Community Outreach committee shall
- Plan and coordinate all efforts to promote Flat River Dance Company within the community and area schools. - Assist in coordinating extra curricular performances for community organizations such as benefits and tradeshows. - Assist in coordinating activities targeted toward enhancing enrollment at the Flat River - Dance Company and retaining existing student's etc. open house and other promotional events                                                  
 Distribute performance postcards and posters etc. Develop relationships with other youth organizations for their patronage. Seek out group and organizations to become patrons of FRDC (pre-schools, retirement communities, girl scouts etc.)    

Section 3 - Budget Committee   The Budget Committee shall meet between May 31, 2013 and June 30, 2013 to review standing committee budgets and prepare a budget for the year beginning July 1, 2013   The Budget Committee shall - Consist of the current Executive Committee and newly elected officers; - Be chaired by the Parent Guild Treasurer; - Request a list of anticipated activities, expenses, and income from each Standing Committee by May 15; - Review the anticipated activities, income, and expenses for each Standing Committee; - Approve or modify each Standing Committee's request and inform the Chair of the Standing Committee; - Prepare a budget so that all activities of the Parent Guild result in income that meets or exceeds expenses; - Present the budget to the Parent Guild.          

Section 4 - Hospitality Committee   The Hospitality Committee shall provide the organization and refreshments for school events and activities that involve formal or informal gatherings in or on behalf Flat River dance Company.   The Hospitality Committee shall: - Organize the set-up refreshments for FRDC productions - Collaborate with administration to welcome new parents and students - Plan and conduct social event(s) of the committee's choice, such as movie night, parties, field trips etc. - Prepare a budget and present it to the Budget Committee.    

Section 5 -- Fundraising Development & Special Events Committee

The Community Outreach committee shall - Plan and coordinate all efforts to promote Flat River Dance Company within the community and area schools.

- Assist in coordinating extra curricular performances for community organizations such as benefits and tradeshows.

- Assist in coordinating activities targeted toward enhancing enrollment at the Flat River - Dance Company and retaining existing student's etc. open house and other promotional events.

Section 6 Backstage Production Committee
 -Assist production success by helping in the following areas of: Costume Dresser assistant, Hair and make up assistants, Dressing room supervisor, Theatre Call Supervisors, Post production clean up, Load in and load out assistants Set building, painting, and assembly assistants.  


ARTICLE XI - AD HOC COMMITTEES   The Executive Committee of the Parent Guild shall from time to time establish an ad hoc committee for a specific purpose. This committee shall be granted permission to function until the need is met or the project is complete. Ex. t-shirts, apparel

ARTICLE VIII - VACANCIES AND DISMISSAL:  
Members of the Executive Committee shall fill any vacancy as soon as possible by appointing a member of the Parent Guild to fill the unexpired term.   At the next election, the appointee may choose to place her or his name on the ballot or to withdraw.   An appointee who is subsequently elected shall serve for a complete elected term.   Any member of the Executive Committee who is absent without notification for three meetings may be dismissed from the Executive Committee and her or his position filled by an appointee        


ARTICLE IX - MEETINGS:

Section 1 - Regular Meetings

The Flat River Dance Company's Parent Guild shall meet as needed. The Executive Committee shall meet a week before the meeting.


Section 2 - Special Meetings:

The Executive Committee may call a special meeting of the Flat River Dance Company's Parent Guild with notice of at least one week given to members.

Section 3 - Conduct of the Meetings

The meetings shall be conducted using a prepared agenda. Agenda items may be submitted by the members to the Executive Committee before their monthly meeting.


ARTICLE X - STANDING COMMITTEES

The following shall be the Standing Committees of Flat River Dance Company's Parent Guild and their responsibilities.


Election Committee


Budget Committee


Community Outreach committee


Hospitality Committee


Audience Development committee


Fundraising Development & Special Events committee


Back stage Production committee


ARTICLE XIV - AMENDMENTS   These By-Laws may be amended from time to time. Proposed Amendments and their rationale shall be submitted in writing to the Executive Committee before any regular meeting. The proposed Amendment and its rationale shall be placed on the agenda for discussion at the next Parent Guild meeting. Pending a favorable outcome of the discussion, the proposed Amendment and its rationale shall be presented by the Executive Committee to the Advisory Board for approval. Upon approval from the Advisory Board, the Amendment and its rationale shall be communicated to the Parent Guild membership.  

ARTICLE XII - ACCOUNTABILITY IN GOVERNANCE   The Flat River Dance Company's Parent Guild is organized and functions with the consent of the FRDC owners and directors and is accountable to the FRDC owners directly. This accountability extends to, but is not limited to, the owners and Directors final approval on all Parent Guild projects, budgets, activities, and communications to the parent members.    

ARTICLE XIII - INSTITUTION AND DISSOLUTION:   The Flat River Dance Company's Parent Guild is organized and functions with the consent of the Flat River Dance Company's Owners and/or Directors. If the Owners and/or Directors deem the existence of the Parent Guild to be no longer in the best interests of Flat River Dance Company, they shall have the authority to dissolve the Parent Guild.
Solicitation of any kind is strictly prohibited by any of our parents, parent guild members, or legal guardians or past parent guild members, parents, or legal guardians.  One may not use any such personal information (such as personal phone numbers, email lists, or addresses) to solicit current or past students or other parents retained by FRDC via registration forms or emails.